Sometimes in your quest to be organized you dive too deep and actually over organize.
Though I see this most often with virtual files, I had a recent occurance of overorganizing in the offline world.
I like to keep notebooks of thoughts, ideas, tips or whatever about various topics. Sometimes I convert the information into digital files sometimes I don’t. In an effort to be “Organized” I would put all my notes onto small scraps of paper – and then put them in the “proper” notebook later.
As you can image this led to tons of scraps of paper on my desk and several notebooks with different topics, all over my desk too. On paper this seemed like a great idea to me, but the reality was that I had too many pieces of paper and I would loose them or forget what I meant before I was getting them into the “proper” notebook.
One day I was listening to a webinar about time management and in that presentation, she suggested the one notebook system. Lightbulb moment for me – I was trying to to hard and over organizing. My one notebook is always on my desk and I write everything into my notebook. About once a week I look back over the notebook and see what actions I need to take. This has been working great for me…and then.
I was listening to a recording and instead of writing in my notebook, I grabbed a small pad of paper – about a quarter the size of a full sheet of paper – and began taking notes. No idea why. And the next day, I used the same small pad of paper for some random ideas I wanted to remember – stuff that usually goes in the notebook.
Then I realized I had all these little scraps of paper on my desk – of course I knew they “should” be in the notebook – so I stopped right then and tranferred them into the notebook. I’m back on to my awesome one notebook system.
Before the one notebook, I was trying too hard and making myself more unorganized – the opposite of my desired goal. Are you trying to over organize your office or those wonderful files on your computer?
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I would love to hear how you overcame your over organizing ways in the comments below.